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Notion Property Management Template: The Landlord OS

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TABSS Systems Architect

The Landlord OS

You're Not a Landlord. You're a Midnight Email Responder.

It's 11 PM. You're tracking rent on a spreadsheet that crashes. Maintenance requests live on sticky notes that disappear. That "quick tenant question" turns into an hour of searching through emails.

This isn't property management. It's property chaos.

The Landlord OS transforms your rental chaos into a business that actually works — even when you're not.

Built for Real Landlords, Not Real Estate Gurus

We didn't create this in a boardroom. We built it in the trenches, between tenant calls and midnight maintenance emergencies.

What The Landlord OS Actually Does: • Turns scattered information into one command center • Replaces your 47 spreadsheets with connected databases • Gives you back your evenings (remember those?) • Helps you run rentals like a business, not a side hustle

Because being a landlord shouldn't mean being on-call 24/7.

Your Complete Property Operating System

Property Hub Every property, one view. Status, tenants, maintenance — all connected. No more "which property was that again?"

Tenant CRM Know your tenants beyond "the one in 2B." Track leases, communications, and get reminded BEFORE leases expire (not after).

Maintenance Command From "toilet's broken" to "fixed" — track every request. No more forgotten repairs or angry tenants.

Financial Clarity Simple tracking that actually makes sense. See what's coming in, what's going out, and which properties are truly profitable.

All connected. All automatic. All in one place.

Who This Is Actually For

  • The Accidental Landlord - Inherited property or bought one rental, now drowning
  • The Growing Investor - 2-10 properties and losing track fast
  • The Side Hustler - Managing rentals shouldn't be a full-time job
  • The Professional Who Values Time - Your properties should work for you

Not for: Those happy with chaos, or anyone who enjoys 11 PM maintenance texts

Stop Managing Properties. Start Managing a Business.

Real landlords know: It's not about the properties. It's about the systems.

Get The Landlord OS Today

Turn your rental chaos into rental clarity. Your tenants get better service. You get your life back.

Get Instant Access

One-time purchase. Lifetime updates. Peace of mind included.

A Note from Tom & Dianne at TABSS:

We built this because we've been there — juggling properties while missing family dinners. The Landlord OS is what we wished we'd had from day one.

While this template will transform how you manage properties, we also build complete custom systems for property managers ready to scale. If you're drowning and need more than a template, let's talk.

Questions? hello@tabsssystemsarchitect.com

P.S. That vacation you've been putting off because "what if something happens?" Our users report taking their first real time off in years. When's yours?

Together we grow. Together we thrive. Together we achieve.

Built with Integrity Real systems for real people. No false promises. Just property management that actually works.

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An all-in-one Notion dashboard to manage your properties, tenants, maintenance, and finances. This system is designed to turn chaos into clarity and help you run your rentals like a professional.

Centralized Property Hub
Track every property in your portfolio from a single, clean dashboard. Never lose track of a single detail, from addresses to amenities.
Automated Tenant Management
Manage all tenant info, contacts, and lease dates. The dashboard automatically shows you which leases are nearing their end date, so you can always be proactive.
Streamlined Maintenance Log
Capture every repair request and track its status from 'Reported' to 'Complete' so nothing ever falls through the cracks again
Integrated Financial Ledger
A simple but powerful ledger to track income and expenses for each property, giving you a clear and immediate view of your cash flow

The Airbnb OS: The Professional's Toolkit for Short-Term Rentals

TABSS Systems Architect

The Airbnb OS

You're Not Managing Properties. You're Missing Moments.

Every ding from your phone could be a guest locked out at midnight. Every "quick check" turns into an hour of messages. Every family dinner gets interrupted by "just one more booking."

Managing short-term rentals shouldn't mean being on-call 24/7.

That's why we built The Airbnb OS, the only Notion-based operating system that turns your rental chaos into a business that breathes without you.

From Chaos to Calm: This Isn't Another Template

You've tried the spreadsheets. The sticky notes. Maybe even our free Landlord OS (great for long-term rentals, but your world moves faster).

Short-term rentals are different:

  • Guests change weekly (sometimes daily)
  • Messages come at all hours
  • Cleaning windows are tight
  • One bad review can sink you

The Airbnb OS is built for this reality. Not adapted. Not modified. Built from the trenches of actual short-term rental operations.

Three years ago, we were drowning in the same chaos. Today, our properties run themselves while we're at birthday parties. Here's how.

Your Path to Presence: Choose What Fits

🥉 Foundation Build — $297

"I need a system that works. Today."

You Get:

  • The complete Airbnb OS (all 12 interconnected databases)
  • Guest management that doesn't need you
  • Cleaning schedules that sync automatically
  • Knowledge hub for your team SOPs
  • Video walkthroughs (because reading manuals is for long-term rentals)
  • Lifetime updates (we keep building, you keep benefiting)

Perfect for: Hosts ready to stop drowning and start living.

🏆 Partnership Build — $797

"I want this implemented right, fast."

  • Everything in Foundation, PLUS:
  • Private 1-on-1 setup call (we build it together)
  • Custom configuration for YOUR properties
  • VA matching & training included
  • Go from purchase to operational in one week

Perfect for: Operators who value their time more than DIY pride.

🚀 Architecture Build — $1,997

"I need a system as unique as my business."

Your Business, Architected:

  • Deep-dive strategy session
  • Completely custom-built OS
  • Platform integrations (Airbnb, VRBO, direct bookings)
  • We document your first 5 SOPs
  • Priority support when you need it

Perfect for: Serious operators building an empire, not just managing rentals.

What Makes This Different: The 12-Database Engine

No more duct-tape solutions. This is a complete operational ecosystem:

Guest Side:

  • Guest CRM (know them before they arrive)
  • Booking pipeline (every platform, one view)
  • Communication hub (templates that sound human)

Operations Side:

• Team dashboard (everyone knows their role)

• Maintenance tracking (fix before it breaks)

• Calendar mastery (no double bookings, ever)

Growth Side:

• Knowledge library (your business brain)

• AI prompts (work smarter)

• Email automation (respond while you sleep)

Built by operators who've cleaned toilets at 2 AM. For operators who never want to again.

Who This Is Really For

✅ The Midnight Responder - Still answering guest texts at family dinner

✅ The Spreadsheet Prisoner - Living in Excel but nothing connects

✅ The Growing Host - 1 property was fun, 5 is crushing you

✅ The Life Seeker - Success shouldn't mean sacrificing everything

❌ Not for: Hobbyists happy with chaos, or those who think "good enough" systems are actually good enough

The Real Question

How many more birthdays will you miss checking if the cleaner showed up?

Your guests deserve great service. Your family deserves your presence. You deserve both.

The Airbnb OS makes it possible.

Start Your Build Today

Every day without systems is another day choosing chaos over calm.

Ready to reclaim your time?

→ Get Foundation Build - $297 - Start breathing again

→ Get Partnership Build - $797 - Fast track to freedom

→ Get Architecture Build - $1,997 - Build your empire right

Purchase securely through Gumroad. Instant access after payment.

Questions?

Email: hello@tabsssystemsarchitect.com

We answer within 24 hours (because our systems give us that time).

Note: If price is the only thing standing between you and the system you need, reach out. We remember what it's like to have more vision than resources. Let's talk.

P.S. That vacation you've been promising yourself? Our first client using this system just took 10 days off. Zero calls. Zero emergencies. When will you take yours?

Together we grow. Together we thrive. Together we achieve.

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The complete Notion-based operating system for short-term rental owners. Stop managing chaos and start building an asset that runs without you. This is the blueprint for operational peace.

A Complete, Pre-Built Airbnb OS
A fully-furnished system, not an empty template.
Powerful Guest & Booking CRM
Manage every guest and booking from a single source of truth.
Team Task & Project Management Hub
Delegate tasks, manage projects, and build a business that breathes without you.
Lifetime Access & All Future Updates
This system is an asset that grows with you.
30-day money back guarantee

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